Harvest vs Toggl Track: which time tracker fits your agency?
Short answer: Harvest and Toggl Track are both built to track billable hours and turn them into reports, and they're closer in price than most comparisons suggest. Harvest leans toward invoicing, with direct QuickBooks, Xero and Stripe integrations built in at every paid tier. Toggl Track leans toward reporting and capacity, with labor cost and profitability data arriving on its Premium plan. Neither one invoices a client the way dedicated accounting software does, so if invoicing is your main need, Harvest's native invoicing gets you closer without a second tool.
You're deciding between Harvest and Toggl Track and want to know which one actually gets billable hours into a client invoice with less friction, not just which one has the nicer timer.
I'm Ranjit, and I run Blur Studio: 15+ years building software, 120 apps taken live, and clients who have gone on to raise $10M+. I build AI systems and processes that help businesses do a lot more with a lot less time. I also work differently from most of what else is out there, more on that further down this page. Say hello.
What are Harvest and Toggl Track?
Harvest is time-tracking and invoicing software that lets a team log hours against projects and clients, then turn those hours directly into an invoice. Toggl Track is a time-tracking and reporting tool focused on capturing hours accurately and surfacing team-level reports, with invoicing handled through integrations rather than built natively the way Harvest does it. Both are priced per seat a month and both offer a limited free plan.
How do Harvest and Toggl Track prices compare?
As of October 2026, both tools price close together, with the real differences showing up in what each tier unlocks rather than the sticker price.
| Plan | Harvest | Toggl Track |
|---|---|---|
| Free | Yes, 1 seat, 2 projects max | Yes, limited to a small number of users |
| Entry paid | Teams, $9/seat/month (or $108/seat/year, about $9/month equivalent on annual billing) | Starter, $9/user/month monthly, $12/user/month billed as a yearly rate (billable rates, team reports) |
| Mid/upper paid | Enterprise, $14/seat/month monthly or $168/seat/year | Premium, $16/user/month monthly, $24/user/month yearly-rate equivalent, "best value" (profitability reports, fixed-fee projects, SSO) |
Harvest also charges usage-based fees for invoices, projects, clients and tasks once you go beyond its base allowance on paid plans, which isn't a flat per-seat number the table above can capture, so check Harvest's own pricing page for how that applies to your exact team size before committing.
How does billing and invoicing compare?
This is Harvest's clearest strength. It turns logged time directly into an invoice and connects natively to QuickBooks, Xero, Stripe and Deel from its Teams plan, so an agency that invoices clients monthly can go from timesheet to sent invoice inside one tool. Toggl Track has no native invoicing at all. It tracks time and bills rates accurately, but getting from a Toggl report to an actual invoice means exporting data into accounting software or connecting a separate billing tool yourself. Retainer billing in particular is covered in agency invoicing software and a retainer invoice template.
How do reports and profit tracking compare?
Toggl Track's Premium plan ($16 to $24 a user a month depending on billing) adds labor cost and profitability reporting, project dashboards and timesheet approvals, aimed squarely at agencies that want to see margin per project without building a spreadsheet. Harvest's Enterprise plan ($14 to $17.50 a seat depending on billing) adds unlimited custom reports and profitability reporting of its own, plus timesheet approvals and activity logs. Both tools get you to a profit-per-project view, but Toggl's reporting tends to go a bit deeper on capacity and forecasting, while Harvest's stays tighter to the billing workflow. To turn those hours into a per-client margin, see how to calculate agency profitability by client.
How do integrations compare?
Harvest's integration list is built around getting paid: accounting and payment tools sit front and center. Toggl Track's Premium plan adds integrations with Jira and Asana specifically, aimed at syncing time entries with project-management work rather than accounting. If your main need is "get this hour logged and invoiced," Harvest's integrations map more directly to that. If it's "get this hour logged against the right task in the tool my team already works in," Toggl's project-tool integrations are the better fit. If your team runs on ClickUp, see ClickUp integrations for agencies.
A worked example: a 6-person agency billing monthly
Say your agency has 6 people logging roughly 25 billable hours a week each at an average rate of $120 an hour, and you invoice every client monthly. On Harvest's Teams plan at $9 a seat a month, that's $54 a month for the team, and at month's end someone pulls up each client's logged hours inside Harvest and generates the invoice directly from that view, syncing to QuickBooks or Xero without re-entering numbers. On Toggl Track's Starter plan at $9 to $12 a user a month (about $54 to $72 a month for the team), the same hours are logged just as cleanly, but getting from "hours logged" to "invoice sent" means exporting a report and either entering it into your accounting software by hand or building a Zapier connection to do it automatically. For a team already comfortable in their accounting software, that extra step might take 10 minutes a month. For a team that wants one less tool to touch, Harvest's native invoicing removes that step entirely.
How do mobile apps and approvals compare?
Both tools have mobile apps for logging time on the go, which matters for agencies with staff working on-site at a client's office rather than at a desk. Timesheet approval workflows, where a manager signs off on a week's hours before they're invoiced, sit on Harvest's Enterprise plan and on Toggl Track's Premium plan, so neither offers that control at its entry tier. If approval workflows matter to you now rather than later, you're comparing Harvest Enterprise against Toggl Premium, not either tool's cheapest plan.
Toggl Track vs Clockify
Clockify is a time-tracking tool built around a genuinely usable free plan, covering up to 5 users at no cost with unlimited time tracking. As of October 2026, Clockify's paid tiers start at $3.99 a user a month (Basic, billed yearly) and its Pro plan, at $7.99 a user a month billed yearly, adds scheduling, forecasting, budgets and labor cost analysis, undercutting both Harvest and Toggl Track noticeably on price. The trade-off is a less polished invoicing and reporting experience than either. For a cash-conscious small agency that mainly needs accurate time logs, Clockify is worth trialing before paying more for Harvest or Toggl.
Harvest vs Clockify
The same price gap applies against Harvest directly. Harvest's Teams plan at $9 a seat a month is still more than double Clockify's Pro plan at $7.99 a user a month, and Harvest's invoicing depth is the main reason for that gap. If native invoicing with accounting integrations matters to you, that's worth paying for. If you mainly need reliable logged hours and can invoice elsewhere, Clockify closes most of the price difference.
Harvest vs Toggl Track: which should you pick?
- Pick Harvest if: You invoice clients directly from logged hours and want that connected to QuickBooks, Xero or Stripe without a separate tool.
- Pick Toggl Track if: Your main need is accurate time capture and team-level profitability reporting, and you already invoice through other software or a project tool.
Whichever one you pick, the hours it logs are only useful if they roll up into a dashboard you actually look at. My guide to building a KPI dashboard covers how to turn raw time data into something your team checks weekly instead of ignoring.
How would I approach this?
I'd trial both tools against one real invoice cycle rather than reading feature lists. Log a week of hours in each, then try to get from that log to a sent invoice, and see which path has fewer manual steps for your specific accounting setup. Most agencies under 20 people do fine on either tool. A custom build becomes worth considering when you need time data, project status and invoicing pulled into one view that neither tool's reports, or a stitched-together Zapier workflow between them, can cleanly produce.
Need something completely custom?
Everything above is a path to get it running quick and cheap. But sometimes the honest answer is that none of those quite fit, and what you actually need is something custom that you own, built uniquely for your business from the ground up, with AI thoughtfully designed into the parts of it that your processes actually benefit from. An asset that grows in value, not a generic, one-size-fits-all boilerplate that's an expense with a lock-in. This is a complete bespoke build, and it's something I do very well. Get in touch to know more.
Questions people ask
Is Harvest cheaper than Toggl Track?
They're close. As of October 2026, Harvest's Teams plan is $9 a seat a month, matching Toggl Track's Starter plan at $9 a user a month on monthly billing. The gap widens at the upper tiers: Harvest Enterprise runs $14 to $17.50 a seat depending on billing, while Toggl Premium runs $16 to $24 a user.
Does Toggl Track do invoicing?
Not natively. Toggl Track tracks time and billable rates accurately, but you need a separate accounting tool or integration to turn those hours into a sent invoice, unlike Harvest, which invoices directly from logged time.
Is Clockify as good as Harvest or Toggl?
For straightforward time tracking, yes, and it costs much less, with Pro at $7.99 a user a month as of October 2026 versus Harvest at $9 and Toggl Starter at $9 to $12. It's less polished on invoicing and advanced reporting than either.
Which tool shows profit per project?
Both do, on their upper tiers. Toggl Track Premium and Harvest Enterprise both add profitability and labor cost reporting, as of October 2026, so this isn't a strong differentiator between them.
Can I use Harvest or Toggl with my project management tool?
Yes, both integrate with common project tools, and Toggl specifically lists Jira and Asana integrations on its Premium plan. Check your specific tool's integration list before committing, since depth varies.
Roughly what does this cost?
As a broad reference, fixes and finishes start at around $1,500, and new builds start higher, always a fixed price agreed in writing before I start, never an hourly rate. My AI app cost guide explains what actually drives a quote up or down.
Is my project too small for this?
No. Most of the owners I work with have no tech team at all, that is the whole point. If the smarter move is a cheap software subscription instead of custom software, I will tell you that on the first call, even though it means I do not get paid.