Yoga studio software for class packs, teacher pay and reformer booking

What does a yoga studio need from its software?

The basics are booking and payments. The details below are where yoga studios differ, so test each one in a demo.

• Intro offers: Many studios sell a first-month deal to new students. The software should limit it to first-time buyers and remind them before it ends.
• Class packs with expiry dates: A student buys 10 classes that expire in 3 months. The system should count down each visit and warn the student before credits run out.
• Teacher pay rules: Some teachers get a flat rate per class. Others get a base rate plus a bonus for each student over a set number. The software should work this out for each pay period.
• Substitute teachers: When a teacher is sick, you swap in a sub and the pay moves with the class.
• Workshops and trainings: A 200-hour teacher training runs for months, with a deposit and a payment plan. The software should treat it as one program with its own payments.
• On-demand video: Many studios sell recorded classes to students who travel or live far away.
• Waivers: New students sign online before their first class.

What does a Pilates studio need on top of that?

A reformer class has a fixed number of machines. Students want to pick their spot, and you need a waitlist that fills a spot the moment someone cancels. Ask each vendor to show spot booking and the waitlist working together. Also check your late cancel fee. Reformer spots are scarce, so a late cancel costs you real money.

What does a martial arts school need?

A martial arts school runs on ranks and families. You track each student's belt, how many classes they attended since their last test and when they are ready to test again. Many students are children, so one parent pays for two or three kids on one account. General studio tools often miss these needs, so many schools pick software made for them.

How much does yoga studio software cost?

The table shows what each vendor lists on its own pricing page as of October 2026. Card processing fees come on top of these prices.

Product	Published starting price	Best suited to	Notes
Walla	From $299 a month per location, billed monthly	Yoga and Pilates studios that want teacher pay and spot booking built in	Pro plan and multi-location prices by quote
Arketa	$49 a month, billed yearly, for one teacher	Solo teachers who sell live and on-demand classes	Studio plans priced by demo. Adds a 3% transaction fee plus Stripe fees on the solo plan
Momence	Quote only	Yoga, Pilates, dance and cycling studios	Free trial offered
Kicksite	$49 to $199 a month, billed monthly, by number of students	Martial arts schools	All features on every tier. Annual discount by request
Spark Membership	$199 a month, billed monthly	Martial arts schools that want setup done for them	8-week free trial and free student data move

Walla

Walla's Core plan starts at $299 a month per location. It includes classes, appointments, waitlists, Book-a-Spot, payroll with pay rate setup, email and text, and on-demand video courses. Every plan has unlimited users and the Walla app.

The Pro plan adds a branded studio app, two-way texting and more marketing tools, and you get its price from Walla. Walla says it never adds its own booking fees. It offers an optional fee of 3.9% that students pay at checkout to cover card costs.

Arketa

Arketa has a solo plan for independent teachers at $49 a month, billed yearly. It includes class and private booking, a client list, an unlimited on-demand library, class packs, memberships and workshops. On that plan, Arketa adds a 3% transaction fee plus Stripe's own card fees.

Arketa's studio plans are Core, Growth and Suite, and you get prices from a demo. Core adds unlimited staff, multiple rooms, point of sale and payroll reports. Growth adds email and text campaigns and lead tools. Suite adds a custom branded app and display on Apple TV and Roku.

Momence

Momence serves yoga, Pilates, dance and indoor cycling studios. It lists booking, scheduling, marketing and an AI inbox. Momence does not publish prices, so you need to book a demo. It does offer a free trial, so you can test the booking flow yourself first.

Kicksite

Kicksite is made for martial arts schools. It tracks attendance and belt ranks, and you can promote a student with one click. The price depends on how many active students you have. It costs $49 a month for up to 25 students, $99 for up to 50, $149 for up to 100 and $199 for more than 100. Every tier has all features, and the first 30 days are free.

Spark Membership

Spark Membership has one plan at $199 a month after an 8-week free trial. It includes every feature, and a dedicated rep sets up your automations, payments and attendance for you. The CRM tracks belt history and belt progress. Spark also moves your student data for free.

How do you choose the right studio software?

Start with how your studio makes money, then test the parts that match. These steps help.

• List your top three income sources: For most studios, that means memberships, class packs and workshops. Make sure the software handles each one without workarounds.
• Run a real pay period in the demo: Give the vendor two of your teachers' pay rules and ask it to show the pay report.
• Book as a student on your phone: Buy an intro offer, book a class, join a waitlist and cancel. If it feels slow to you, it will feel slow to your students.
• Check the card fees: Ask for the full rate and any fee passed to students. On a studio with steady monthly members, small rate gaps add up over a year.
• Ask about your data: Make sure you can export students, packs and payment history if you ever leave.
• Ask how they move you in: Students hate re-entering card details. Ask if the vendor moves saved cards from your old system.

My guide to membership management software covers billing for member-based businesses in more depth.

How can AI help a yoga or Pilates studio?

AI helps a small studio most where the owner is also the front desk. These uses are practical today.

Filling late cancel spots

A reformer spot that opens an hour before class often goes empty. AI can text the people on the waitlist, and students who often book that time, with a link to grab the spot. That turns a lost spot into a paid one.

Turning intro offers into members

Most new students buy an intro offer and then fade away. AI can watch who used their intro classes, send a friendly note at the right time and answer questions about memberships. You can then call the students most likely to join.

Finding a sub teacher fast

When a teacher calls in sick at 6 a.m., AI can text the teachers who are qualified for that class and free at that time. The first one to say yes gets the class, and the schedule updates. For calls from students, an AI receptionist can answer questions about class times and parking while you teach.

When does custom studio software make sense?

Most studios should buy one of the products above. They cost far less than a build and they cover normal studio needs. A custom system makes sense in these cases.

• You sell teacher training at scale: If trainings are a big part of your income, you may need your own course portal with progress tracking, hours logs and certificates.
• You run a mixed business: A studio with yoga, a café, retreats and online courses may find no single product fits.
• You run many studios or a franchise: Per-location fees add up, and you may want one view across every site.
• Your tools do not connect: Staff copy data between booking, email, video and accounting tools by hand.
• You want to own your students' data and app: A custom app keeps your brand and records in accounts you control.

A middle path often works well. Keep a standard booking tool and add a custom piece around it, such as a training portal or a staff scheduling tool. My guide on build vs buy software helps you decide.

What mistakes do owners make here?

• Using generic gym software that doesn't actually support class-pack expiry. A 10-class pack that expires in three months needs the system to count down and warn the student automatically. Plain membership software often cannot do this cleanly, which creates manual work or unhappy students.
• Not testing a real pay period with two actual teachers' different rates before committing. Flat-rate and per-head teacher pay are genuinely different calculations. Run both through the demo with your real numbers, not the vendor's sample data.
• Not protecting against intro-offer abuse. The same student re-buying a first-month deal under a different email is a real, recurring leak in studio revenue. Check whether the software can actually catch this before you rely on it.

How would Blur Studio approach a studio project?

I start by asking where your money comes from and where your time goes. Often the answer is one weak spot, such as teacher pay or intro-offer follow-up. If a standard product fixes it, I point you to that product. If custom work makes sense, I build the missing piece myself and connect it to the booking tool you already use.

You own the code and the accounts, and I keep it running after launch, through every new teacher, new class type and new pricing structure your studio adds.