Proposify alternatives: proposal tools compared on price, CRM links and approvals
Short answer: The main Proposify alternatives are PandaDoc, Qwilr, Better Proposals and Bonsai. As of October 2026, Proposify's Build plan costs $39 a user a month billed yearly, or $49 monthly, and approval workflows start on Grow at $65 a user a month billed yearly. Better Proposals starts at $13 a user a month billed yearly, Qwilr at $35, and PandaDoc has a free plan. A custom quote tool makes sense when your pricing rules are complex or your proposals must pull data from several systems.
You're comparing Proposify against the alternatives and trying to work out which one actually fits how your team builds and sends proposals.
I'm Ranjit, and I run Blur Studio: 15+ years building software, 120 apps taken live, and clients who have gone on to raise $10M+. I build AI systems and processes that help businesses do a lot more with a lot less time. I also work differently from most of what else is out there, more on that further down this page. Say hello.
What does Proposify cost in October 2026?
Proposify prices by the user.
| Proposify plan | Price | Key additions |
|---|---|---|
| Build | $39 a user a month billed yearly, or $49 monthly | Unlimited documents and signatures, content library, integrations, product catalog |
| Grow | $65 a user a month billed yearly | User roles, approval workflows, custom fields, API access |
| Scale | $107 a user a month, plus a $12,800 yearly platform fee that includes 10 users | Premium integrations, single sign-on, several workspaces, a success manager |
Salesforce and Aspire are premium integrations, listed at $9 a user a month. Proposify counts sends against a monthly limit, with a fee for each send over it. Drafts and edits are unlimited, and unused sends roll over. Build has a 14-day free trial with no card.
Why do teams look for a Proposify alternative?
These reasons come from Proposify's own pricing page. They matter more for some teams than others.
- Approvals sit on Grow: A team that needs a manager to approve a price before it goes out needs Grow, at $65 a user a month billed yearly.
- Salesforce costs extra: Salesforce is a premium add-on at $9 a user a month.
- Send limits: Proposify's page lists monthly send limits, with a fee for each extra send.
- No refunds: Proposify's FAQ says it does not refund a payment once it is processed. Cancelling stops the next renewal.
- Per-user pricing: Cost grows with every new seller who needs to send proposals.
What are the best Proposify alternatives?
Blur Studio (best value)
A ready-built, well-tested core with a different pricing model: no per-seat fees, and it covers almost all the features you'd actually need, usually working out to the best value for money. On top of that, Blur Studio builds owned customizations, meaning you can ask for it to be modified to your exact specifications, and you own those modifications outright. Learn more over a quick call with me, Ranjit.
- Best for: Businesses that need software that works without barriers, no unnecessary fees and options to customize it to their needs.
PandaDoc
PandaDoc has a free plan with 5 documents a month. Starter is listed from $19 a seat a month, with unlimited uploads and e-signatures. Business is listed from $49 a seat a month. It adds CRM integrations, approval workflows, payment collection, pricing tables, a product catalog and a content library. Enterprise is priced by quote. PandaDoc offers a 14-day free trial.
Best for: Teams that want proposals and contracts in one tool, with a free plan to test. I cover it in more depth on my PandaDoc alternatives page.
Qwilr
Qwilr builds proposals as web pages that clients scroll through. Starter costs $35 a user a month billed yearly, or $49 monthly. It links with HubSpot, Zoho and Pipedrive. Growth costs $55 a user a month, billed yearly only, with a 5-user minimum, and adds Microsoft Dynamics 365. Scale costs $75 a user a month, billed yearly, with a 10-user minimum, and adds Salesforce.
Every plan includes e-sign. Payments run through QwilrPay. Starter adds a 0.09% fee per payment on top of Stripe's fees, and Growth and Scale add no Qwilr fee. Qwilr offers a 14-day free trial of Starter.
Best for: Teams that sell on design and want proposals that look like a website.
Better Proposals
Better Proposals has three plans.
| Plan | Billed yearly | Billed monthly | Sends a month |
|---|---|---|---|
| Starter | $13 a user a month | $19 a user a month | 10 |
| Premium | $21 a user a month | $29 a user a month | 50 |
| Enterprise | $42 a user a month | $49 a user a month | Unlimited |
Every plan includes e-signatures and payments. Payment tools listed are Stripe, GoCardless and PayPal. Premium adds CRM integrations, Zapier and an API. Better Proposals also lists HubSpot and Salesforce links, so ask which plan you need for the one you use. Enterprise adds manager approvals and inline comments. Better Proposals offers a 14-day free trial with no card.
Best for: Small teams that want a low per-user price and payments on every plan.
Bonsai
Bonsai is a business tool for freelancers and small agencies. Proposals, contracts and invoices start on Essentials, at $19 a user a month billed yearly, or $25 monthly. Premium costs $29 yearly or $39 monthly. Elite costs $49 yearly or $59 monthly, with a 3-user minimum. Bonsai offers a 7-day free trial.
Best for: Freelancers and small agencies who want proposals, contracts and invoices in one place.
How do Proposify and its alternatives compare?
| Tool | Starts at (October 2026) | Approvals | Free plan or trial | Best for |
|---|---|---|---|---|
| Proposify | $39 a user a month billed yearly | Grow plan | 14-day trial | Sales teams with a content library |
| PandaDoc | $0, paid from $19 a seat a month | Business plan | Free plan, 14-day trial | Proposals and contracts together |
| Qwilr | $35 a user a month billed yearly | Not listed on plans | 14-day trial | Web-page proposals |
| Better Proposals | $13 a user a month billed yearly | Enterprise plan | 14-day trial | Low cost per user |
| Bonsai | $19 a user a month billed yearly | Not listed | 7-day trial | Freelancers and small agencies |
What would a team of five pay?
These are software-only sums on yearly billing, before add-ons.
- Proposify Build: 5 users at $39 is $195 a month. Grow, with approvals, is $325 a month.
- PandaDoc Business: 5 seats from $49 is $245 a month.
- Qwilr Starter: 5 users at $35 is $175 a month. Growth is $275 a month.
- Better Proposals Premium: 5 users at $21 is $105 a month.
What is a good Qwilr or Better Proposals alternative?
- Instead of Qwilr: Better Proposals costs less per user and includes payments on every plan. PandaDoc suits teams that also send contracts.
- Instead of Better Proposals: Proposify suits teams that want a large content library and document insights. Qwilr suits teams that want proposals built as web pages.
When does a custom quote tool make sense?
Most teams should buy one of these tools. They are quick to set up and cost a small amount per seller. Building your own quote tool makes sense in these situations.
- Your pricing is complex: Each quote needs rules for materials, labor, regions or discounts that a pricing table can't hold.
- Data lives in several systems: A proposal needs prices from your stock system, scope from your project tool and client details from your CRM.
- You send a lot: Send limits and per-user fees grow faster than the value you get.
- You want AI drafts: For example, a tool that reads call notes and drafts the scope and price for a seller to check.
My guide to quote generators explains how a custom quote tool works. If proposals lead into onboarding, see client onboarding software too.
How would Blur Studio approach it?
I look at how a quote is built today, who checks it and where the numbers come from. Often a better template or a CRM link fixes the problem. When it doesn't, I build a quote tool that pulls your real prices and rules, then sends the result for signature. The tool and its accounts belong to your business, and I support it after launch. My guide to a quote generator covers the broader build-your-own angle if that's closer to what you need.
Need something completely custom?
Everything above is a path to get it running quick and cheap. But sometimes the honest answer is that none of those quite fit, and what you actually need is something custom that you own, built uniquely for your business from the ground up, with AI thoughtfully designed into the parts of it that your processes actually benefit from. An asset that grows in value, not a generic, one-size-fits-all boilerplate that's an expense with a lock-in. This is a complete bespoke build, and it's something I do very well. Get in touch to know more.
Questions people ask
How much does Proposify cost?
As of October 2026, Proposify Build costs $39 a user a month billed yearly, or $49 monthly. Grow costs $65 a user a month billed yearly. Scale costs $107 a user a month plus a $12,800 yearly platform fee that includes 10 users.
Is PandaDoc cheaper than Proposify?
PandaDoc has a free plan and lists Starter from $19 a seat a month, as of October 2026. Its CRM integrations and approvals sit on Business, from $49 a seat a month. Proposify Build costs $39 a user a month billed yearly.
Does Proposify integrate with Salesforce?
Proposify lists Salesforce as a premium integration at $9 a user a month, as of October 2026.
What is the cheapest Proposify alternative?
PandaDoc has a free plan with 5 documents a month. Among paid plans, Better Proposals Starter costs $13 a user a month billed yearly, as of October 2026.
Can I build my own proposal tool?
Yes, and it makes sense when your pricing rules are complex or data sits in several systems. For simple proposals, a ready-made tool costs less and is faster to set up.
Roughly what does this cost?
As a broad reference, fixes and finishes start at around $1,500, and new builds start higher, always a fixed price agreed in writing before I start, never an hourly rate. My AI app cost guide explains what actually drives a quote up or down.
Is my project too small for this?
No. Most of the owners I work with have no tech team at all, that is the whole point. If the smarter move is a cheap software subscription instead of custom software, I will tell you that on the first call, even though it means I do not get paid.